Conditions of Enrolment
Your contract with Fraser International College (FIC)
- Upon accepting the enrolment offer from FIC, the student has initiated a contract with FIC and is bound by the following declaration: “I hereby accept and promise to observe the statutes, rules and regulations and ordinances (including, if any, by-laws, codes and policies) of FIC, and of the program in which I am registered, and to any amendments thereto which may be made while I am a student of ”
- The student is expected to regularly attend all their classes (including lectures, tutorials, seminars, etc.) and to carry out all assigned evaluations (assignments, projects, examinations, etc.). FIC is not responsible for the consequences that flow from the student neglecting their academic work and assignments. Students who are unavoidably absent because of illness or disability should report to their instructors and FIC as soon as possible. Any request for an academic concession must be clearly
- FIC may, by written notice, vary the conditions of enrolment as may be necessary to comply with any law, regulation or amendment thereof, of Canada or the Province of British Columbia. Any such variance will bind FIC and the student upon reasonable notice being given by FIC to the FIC student population at large — specific notice to the student is not required.
- FIC reserves the right to withdraw a program(s) or course(s) from offer, at its discretion, at any time and without prior notice. Upon being notified of the withdrawal of a program in which a student is enrolled, the student will be given the option of completing the program on a full-time enrolment basis, being transferred to another program within FIC for which the student is eligible or obtaining a refund in accordance with the Fee Refund Policy set out below (note: a cancellation fee may be applied). Upon being notified of the withdrawal of a course in which the student is enrolled, the student will be given the option of transferring into another course in the student’s program or obtaining a refund of tuition, fees and charges paid in respect of that course in accordance with the Fee Refund Policy set out below (note: a cancellation fee may be applied).
- The contract between the student and FIC is governed by the laws of Canada and the Province of British
- For students studying within the Associate of Arts Degree Program: please note, this program is offered under the written consent of the Minister of Advanced Education effective September 10th, 2020 having undergone a quality assessment process and been found to meet the criteria established by the minister. Nevertheless, prospective students are responsible for satisfying themselves that the program and the degree will be appropriate to their needs (for example, acceptable to potential employers, professional licensing bodies, or other educational institutions).
- International students may be required by Canadian law to obtain a study permit in order to study in Canada. It is each student’s responsibility to obtain and maintain all required authorizations to study in Canada. For specific information on study permits, go to Citizenship and Immigration Canada (cic.gc.ca/english/study/index.asp).
- Study permits are governed by Citizenship and Immigration Canada’s rules. Usually, study permits are issued for the duration of the program. Students must apply to Citizenship and Immigration Canada for a new study permit before their current study permit expires. FIC staff can assist students wishing to extend their study permit, but it is the student’s responsibility to apply to Citizenship and Immigration Canada and to comply with its rules.
- Anyone living in British Columbia for six months or longer, including international students, is required by law to obtain medical insurance coverage. FIC will administer the student’s enrolment in a private health insurance fund by registering the student for coverage for 12 months, collecting the applicable fees from the student (see the Tuition Fees section of the FIC website) and remitting the fees to the insurer. At the end of the 12 months, students have the option to apply for Medical Services Plan (MSP) coverage from the British Columbia government, or to extend their private medical insurance. For more information, visit www.health.gov.bc.ca/msp
Academic and English language requirements
Students must meet the minimum Academic and English language requirements for entry to their chosen program (see the entrance requirements at fraseric.ca for the current requirements). Students must provide original or certified transcripts and the results of their English language assessments to FIC, together with their application for enrolment. If the results reveal insufficient academic and/or English language skills, as determined in reference to the entrance requirements section of the FIC website, FIC will, as its sole option, do one of the following:
- Admit the student into their chosen program, but require that the student enrol and achieve a certain grade in one or more academic or English language course in the first academic term of their program. The student shall pay tuition, fees and charges for each additional course(s). If the student fails to achieve the required grade in the additional course(s), FIC may, in its sole discretion, refuse the student access to the remaining courses in the program until such time as the student can demonstrate that they meet the minimum requirements for their chosen program.
- Deny the student admission to their chosen program, and give the student the option to enrol in an intensive English language program or other programs at FIC. The student may wish to apply to another institution in order to pursue additional studies. In either case, upon completing these program(s) and demonstrating to FIC that the student now meets the minimum requirements for entry to their chosen program, the student may again apply for admission to their chosen program.
Deferral prior to Commencing Studies
- Deferral requests must be made in writing.
- Once a student is accepted into their chosen program, the student may defer their program start date by a maximum of two terms.
- If the student advises FIC that they wish to defer their program start date a third time, the student’s acceptance to FIC will be terminated and the student will need to re-apply to FIC when they are ready to commence studies at FIC. For greater certainty, the eligibility requirements and tuition, fee and charge rates in effect at the time of the re-application will apply to the student.
- If a student defers their program start date, FIC will hold the tuition, fees and charges paid until the student commences their program, without interest or penalty.
- If the student withdraws without commencing their program or has their enrolment terminated in the manner described in paragraph 3 of this section, the Fee Refund Policy will apply.
Deferral after Commencing Studies
- Students in the first academic term of their program may not defer their program after the commencement of the term.
- Once a continuing student has completed at least one term at FIC, they may defer their program if they make a deferral request within the first four weeks of the term. In this case, FIC will hold the tuition, fees and charges paid by the student, without interest or penalty, and apply all such amounts to the next term.
- If the student subsequently withdraws from FIC, the Fee Refund Policy will apply retroactive to the original semester of entry.
- If the student applies to defer their program after the fourth week of the term, the deferral request will be granted but all tuition, fees and charges for that term will be forfeited to FIC, except if the deferral request arises due to illness or compassionate reasons.
- For details of the academic consequences of withdrawing from a program after commencing studies, click the link
Cancellation and Withdrawal
- The student may, at any time, cancel their enrolment at FIC. In all cases, the Fee Refund Policy will apply.
- The student may, at any time, withdraw from a program. In all cases, the Fee Refund Policy will apply.
- In all cases, if the student intends to cancel their enrolment or withdraw from a program, the student must notify FIC in writing.
Fee Refund Policy
- For the purposes of this Fee Refund Policy, tuition, fees and charges are defined in terms of one full-time term of study in any program at FIC. Students may dispute FIC’s decision regarding a refund by submitting a written request for reconsideration, together with details supporting their request, to the FIC Director of Finance. This process does not restrict the student’s right to pursue other legal remedies. In cases of the cancellation of enrolment or withdrawal from a program or course, the cancellation fee, administration charge, if relevant, and the refund of tuition, fees and charges, is calculated as shown in the table below. In cases of deferrals, the tuition, fees and charges paid by the student will be retained by FIC, without interest or penalty, until the student recommences their studies or withdraws from FIC. If the student withdraws from FIC after having deferred the start of their program, the Fee Refund Policy will apply as at the date FIC was advised of the student’s deferral.
- Where a study permit: a. is refused to the student after enrolment; or b. is not, for any reason, extended by Citizenship and Immigration Canada; FIC will charge the current term tuition and fees and $500 cancellation fee if the student is enrolled in courses and provided notice of study permit refusal subsequent to course drop with no financial penalty deadline. If the student provides notice of study permit refusal prior to course drop with no financial penalty deadline, FIC will retain the cancellation fee set out in the table below for ‘study permit refusal’ and refund the balance of the tuition, fees and charges paid by the student.
- A student whose enrolment is terminated by FIC due to a breach of the terms and conditions of the contract between the student and FIC, including, without limitation, the rules, regulations and policies of FIC, will not be entitled to any refund of any tuition, fees and charges.
- As set out elsewhere in these conditions of enrolment, FIC reserves the right to withdraw a program or course(s) from offer. If, as a result, a student is unable to enrol in a similar program or course(s) at FIC and the student wishes to cancel their enrolment, all tuition, fees and charges will be refunded, with the exception of a C$500 administration fee.
- At the completion of the FIC program, balance remaining in the student’s account will be transferred entirely to Simon Fraser University for students enrolled in Simon Fraser University. For students not enrolled in Simon Fraser University, remaining balance less a $250 administrative fee will be transferred.
- All refunds applied for under this Fee Refund Policy will be paid within four weeks of receiving a written claim from the student in a form and containing such information as is reasonably required by the FIC Director of Finance.
*Term fees are calculated based on 4 courses (or 12 credits)
**Program fees are calculated based on 8 courses for University Transfer Program Stage I (UTP Stage I) or 30 credits for University Transfer Program Stage II (UTP Stage II)
***For condensed semesters (7 weeks), notification period is weeks 1-2 for no penalty and weeks 3-7 for no refund
The cancellation fees listed above refer only to FIC tuition, fees and charges. For cancellation fees relating to airport reception or homestay placement, please contact the relevant third party.